17/11/2025
Race Group Pty Ltd is a diversified enterprise overseeing a range of businesses including courier services, vehicle accessories, promotional products, custom merchandise, and printing solutions. With a global presence, the Group is expanding into commercial hotel investments and actively seeking innovative partnerships, joint ventures, and startup collaborations. At Race Group, trust, efficiency, and dedication form the foundation of every service we deliver.
Location: Remote (Full-Time)
Reporting To: Executive Management / Director
Summary
The Executive Assistant will provide high-level administrative and operational support to senior leadership. This role requires strong coordination skills, exceptional communication, and the ability to handle sensitive information with utmost confidentiality. The ideal candidate is proactive, organized, detail-oriented, and capable of independently managing priorities in a fast-paced environment.
Key Responsibilities
- Manage executive calendars, appointments, and daily schedules
Coordinate meetings, video calls, and travel arrangements (domestic & international)
- Prepare reports, presentations, and executive summaries as needed
- Handle expense reports, invoices, receipts, and documentation
- Act as the primary point of contact between
- Assist in project coordination, follow-ups, and ensuring timely completion of action items
- Maintain confidential files, records, and documentation
- Draft professional emails, correspondence, and communication briefs
- Support executives with research, data collection, and proposal preparation
- Oversee workflow to ensure efficient day-to-day operations
- Utilize digital tools for remote collaboration and task tracking
- Perform additional administrative duties as required by management
*Required Qualifications & Skills*
- Proven experience as an Executive Assistant, Personal Assistant, or similar role
- Strong administrative and organizational skills
- Proficiency in managing expense reports and executive-level documentation
- Excellent written and verbal communication
- Strong time-management and multitasking abilities
- Proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools
- Familiarity with remote collaboration tools (Zoom, Trello, Asana etc)
- Ability to work independently with minimal supervision
- Bachelor's degree in Business Administration, Management, or a related field (preferred)
- Preferred Additional Skills
- Experience in supporting multiple business divisions
- Ability to work across time zones
- Knowledge of basic financial/operational reporting
- Problem-solving mindset with a proactive approach
- Ability to adapt to evolving business priorities
Compensation
A competitive salary package plus performance-based commission will be offered based on experience, expertise, and capability to support the diverse operations of Race Group Pty Ltd.
Mail: [email protected]
