06/02/2018
*NEMIS Modules to be filled by 20th February, 2018*
The NEMIS comprises four key modules, each of them having sub modules within them.
*All principals and headteachers to ensure the first two are filled by 20th February,2018*
USERNAME:CODE GIVEN
PASWORD:WELCOME
Remember to change password with atleast six alphanumeric.
*SECTION ONE: INSTITUTION MODULE*
This module captures registration and physical aspects of an institution.
It achieves this through its three sub modules as presented below.
*A.Institution Registration:*
The purpose of this sub module is to register institution with
the Ministry; this will be used by both Existing schools and new schools.
*STEP ONE: Institution Bio Data*
1.IUC-available
2.NAME-available
3.INSTITUTION TYPE
4.REGISTRATION NUMBER
5.INSTITUTION STATUS
6.TSC CODE
7. KNEC CODE
8. CATEGORY E.G Regular
9. EDUCATION LEVELe.g secondary/primary
10. INSTITUTION CLUSTER E.G county, sub countyetc
11.INSTITUTION GENDER TYPE
12.INSTITUTION ACCOMODATION e. g day/boarding
13.INSTITUTION MOBILITY e. g static/mobile
14.FORMALITY USE e. g Formal or APBET
15.RESIDENCE-Rural/Urban
16.COUNTY
17.SUB-COUNTY
18.CONSTITUENCY NAME
19.WARD
20.ZONE
21.EDUCATION SYSTEM E.G 8-4-4
22.INSTITUTION KRA PIN
23.LATITUDE
24.LONGITUDE
*STEP TWO:OWNERSHIP DETAILS*
1. OWNERSHIPe.g Gok/mission/private
2. OWNERSHIP DOCUMENT e.g Lease/Tittle Deed/Agreement
3. PROPRIETOR (only for private)
4. INCORPORATION CERT. NO:
5. NEAREST POLICE STATION
6. NEAREST HEALTH FACILITY
NEAREST TOWN
*STEP THREE: INSTITUTION CONTACTS*
1. POSTAL ADDRESS
2. TEL NUMBEE
3. MOBILE NUMBER
4. ALTERNATIVE TEL NUMBER
5. ALTEENATIVE MOBILE NUMBER
6. EMAIL ADDRESS
7. WEBSITE
8. SOCIAL MEDIA. e.g facebook, twitter
*STEP FOUR: INSTITUTIONAL DOCUMENTS*
1. UPLOAD OWNERSHIP DOCUMENT
2. UPLOAD INSTITUTION CERTIFICATE
3. UPLOAD INCORPORATION DOCUMENT
*B. LEARNING MATERIALS*
Teaching and learning material: Captures specific quantity of learning materials both
the course books,the supplementary books and other revision materials for various level.
1. INSTITUTION CODE
2. CLASS
3. SUBJECT NAME
4. NUMBER OF CORE BOOKS
5. NO. OF SUPPLEMENTARY BOOKS
6. NO. OF OTHER REVISION BOOKS
*C. UTILITY*
1. ELECTRICITY-DESCRIPTION DETAILS e. g source
2. WATER-DESCRIPTION DETAILS e. g source
3. TELEPHONE-DESCRIPTION DETAILS e. g mobile/landline
*SECTION TWO LEARNERS MODULE*
This module captures every detail necessary from learners beginning from registration.
The learner module has Four sub modules as follows:
*A. Unique Personal Identifier*
This module enables the learner to input birth certificate,
ID number or Alien number whereupon the system will auto generate a UPI.
*click Get UPI*
1.SELECT SEARCH PARAMETER
2. ENTER B. CERT ENTRY NUMBER-AVOID USING THE SERIAL AT THE TOP
3. IF NOT VALIDATED, GENERATE TEMPORARY UPI
i) Surname
ii) First Name
iii) Other Names
iv) Birth cert entry no.
v) Date of birth, Type mm/dd/yyy
vi) Gender
vii) Nationality
viii) Entry level-Ecde/Pri/Sec
(Id field us N/A)
✅Record the name of UPI in the class list to be used when Registering learner. Generate UPI'S for others too
*B. Learner Registration* Captures contact details of the learner.
1. Enter learner UPI you generated
2. Enter learner details
i) Names appear automatic
ii) Class
iii) Special Medical condition if any
iv) Any special needs Yes/No
✅Save other details can be entered later.
(A message will show if successful.
*C. Learners with special needs if any*
1. Learner UPI
2. Learner Name
3. Impairment
4. Impairment Details
*D. Student mobility* Captures details of the learner, mobility type, discharging institution
and the new institution.
*N/B: Fill the above details before 20th February, 2018*
