20/07/2026
Clearing goods at Mombasa Port can be straightforward — or it can be a headache. Many importers face delays that result in storage fees, demurrage charges, and lost business opportunities.
The good news? Most delays are preventable when you understand the process and prepare properly. In this article, you’ll learn how to avoid clearance delays, real examples of common pitfalls, and how Clearon Logistics ensures your cargo moves smoothly and on time.
Why Delays Happen at Mombasa Port
Delays often occur due to one or more of the following:
Incomplete or incorrect documentation
Missing commercial invoices, packing lists, or IDFs
Wrong HS codes or unclear product descriptions
Unpaid taxes or fees
Duty, VAT, IDF 2.5%, RDL, or permits not paid on time
Regulatory inspections
Some goods may be flagged for KEBS, KEPHIS, NEMA, or Pharmacy inspections
High traffic and congestion
Mombasa Port handles thousands of shipments daily; delays are common if processes aren’t smooth
Poor coordination with clearing agents
Lack of proactive communication can result in missed deadlines and unnecessary delays
Step 1: Prepare Complete and Accurate Documentation
Before your cargo arrives, ensure you have:
Commercial Invoice (accurate values and descriptions)
Packing List (weights, dimensions, carton details)
Bill of Lading or Airway Bill
Import Declaration Form
HS Code classification
Permits if required (KEBS, KEPHIS, NEMA, etc.)
Proof of payment for taxes
Example:
If you import 500 pieces of mobile phone chargers at USD 4 each, your invoice should match the actual shipment. Any discrepancies can trigger inspection or delays.
Clearon Logistics reviews all documents before shipping, ensuring compliance with KRA, KPA, and other regulatory authorities.
Step 2: Confirm All Tax Payments Early
Even if your supplier has handled freight, customs taxes must be planned:
Duty and VAT calculated based on correct HS codes
IDF at 2.5% of customs value
RDL 2%
Other permits fees
Paying taxes promptly ensures your cargo isn’t held at the port while awaiting confirmation.
Step 3: Work with a Proactive Clearing Agent
A good agent:
Tracks your shipment in real-time
Confirms all documents before arrival
Guides you through each payment stage
Alerts you to any inspection or permit requirements
At Clearon Logistics, we walk with clients step by step — from quotation and documentation, to customs taxes, port charges, and cargo release — minimizing delays and stress.
Step 4: Avoid Common Pitfalls
Some common reasons for delays include:
Under-declared cargo value
Missing or wrong permits
Incorrect HS codes
Mismatched packing lists and invoices
Late payment of taxes or fees
Example:
A client importing pharmaceuticals without PPB import permit approval had their shipment held for over a week, incurring extra storage costs. With Clearon Logistics, such issues are identified and resolved before cargo even leaves the supplier, saving time and money.
Read the full article on the website...
https://clearonlogistics.co.ke/how-to-avoid-delays-in-clearing-goods-at-mombasa-port-a-complete-guide-2026/
Avoid delays in clearing goods at Mombasa Port with proper documentation, early tax payments, and professional guidance. Learn how Clearon Logistics ensures fast, stress-free cargo clearance in Kenya.
