04/07/2024
📜 C O M M E R C I A L I N V O I C E 📜
What information must I include in my commercial invoice?
Pro-forma and commercial invoices need to include the following information:
• Seller and Buyer’s Details:
Name, address, contact details of both parties
Note: The seller and buyer are not always the same as the exporter and importer.
• Date and Place of Sale:
When and where the goods were sold.
• Detailed Description of Goods:
Item names
Price per unit
Quality or grade
Quantity
HS code
Country of origin
Value and currency
Marks, numbers, or symbols under which the goods are sold.
• Terms of Trade (Incoterms):
Clearly specify the terms agreed upon.
• Terms of Payment:
Including the method of payment.
• Ancillary Costs:
Such as freight or insurance (if applicable).
• Shipment Details:
“Ship to” party’s full name, address, and contact information
Point of departure and destination country.
• Packing Specifications:
Number and types of packages
Individual package contents
Marks and numbers
Sizes and weights.
• Buyer-Provided Goods or Services:
Any raw materials, processing equipment, or contracted services provided by the buyer.
• Additional Information:
Terms and conditions of the sale (can be listed on the commercial invoice or on a separate document).
• Seller’s Signature:
Signature, name, title, and date of signing.
Important Note:
If freight and insurance costs are included in the selling price, customs must be able to differentiate between dutiable and non-dutiable items when inspecting the commercial invoice.